The Australian Government provides targeted support to providers, services and families in the event of a local emergency. This support is designed to help services recover quickly and ensure continuity of care for families.
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Last updated on 16/03/2022
What is a local emergency?
In an emergency, you must make decisions that prioritise the health and safety of the workers and children at your service.
Help is available for families and early childhood education and care services during a local emergency, like bushfires, floods or a pandemic.
Family Assistance Law defines a local emergency as an event which:
- affects a widespread area
- has a severe impact on the lives of the people in that area, and
- prevents children from attending a service or may make attending dangerous. This could be because there is major damage to homes, businesses and infrastructure.
An event is also considered a local emergency if a disaster declaration is made by:
- a state emergency service
- the police, or
- another Commonwealth, state or territory agency, and
- the event prevents children from attending a service or may make attending dangerous. For example, declaration of a catastrophic fire danger rating.
Events that are not considered a local emergency include:
- localised storm damage or minor flooding affecting only one service.
Declaring a local emergency
We’ll notify the sector when a local emergency is declared. If we declare a local emergency, you will be able to access the support outlined on this page.
Make sure your contact details, particularly email addresses, are up to date in the Child Care Subsidy System. Check this via the Provider Entry Point (PEP) or your third-party software.
If you’re unsure whether an event constitutes a local emergency, contact the CCS Helpdesk. Call 1300 667 276 or send an email.
Recent local emergencies
Preparing for an emergency
Business.gov.au has a range of resources to help you plan for emergencies. These include:
- How to prepare your business for an emergency
- How to prepare an emergency management plan
- What to do in an emergency
- Help for Australian bushfire affected businesses
It is important to plan for your risk. Identify the types of disasters you are exposed to and the likelihood of these occurring, and make sure you have an appropriate level of insurance in place.
Help during an emergency
Families can get Child Care Subsidy (CCS) when their child is absent from care for up to 42 days per financial year. These absences can be used for any reason, including a local emergency.
In response to COVID-19:
- All children have an extra 10 allowable absences for the 2021–22 financial year. This brings the total number of allowable absences to 52.
- Families in all states and territories except Western Australia had unlimited allowable absences throughout January and February 2022.
- Families in Western Australia have unlimited allowable absences between 3 March and 30 April 2022.
- We provide extra allowable absences during extended COVID-19 lockdowns. See regions where this applies.
Families can access additional absence days during a local emergency if their child has used their allowable absence days. To access additional absences during a local emergency, one of the following must apply:
- the service was closed as a direct result of a local emergency
- the child cannot attend, for example because they can’t get to the service, for up to 28 days after the emergency
- a family chooses not to send their child, for up to 7 days after the emergency, or
- the child is ill and has a doctor’s certificate.
Additional absences reported for an emergency will only be paid if the event is considered a local emergency under Family Assistance Law.
Between 23 February and 30 June 2022, families will get extra allowable absences during a local emergency. You will not need to access additional absences during this period.
More information on reporting absences is available in the Child Care Provider Handbook.
If you can’t submit session reports
You must submit session reports within 14 days after the end of the week in which a session occurred.
Business Continuity Payments may be made if something happens that prevents you from submitting session reports.
The amount to be paid will be based on the average weekly amount paid to the service during a similar previous period. These payments must be passed on to families as a fee reduction.
The amount paid will be offset against CCS payments once you can submit session reports again.
If you can’t submit session reports on time due to a local emergency, contact the CCS Helpdesk as soon as possible on 1300 667 276.
If you have to close
You will continue to receive CCS payments if you close your service during a local emergency. The service must be in an area where we have declared a local emergency.
Between 23 February and 30 June 2022, you can waive the gap fee for families if you close during a local emergency.
After 30 June 2022, you must continue charging the gap fee during a local emergency.
Closing your service is an individual business decision.
Your state and territory government also has its own rules on when and how communities should protect themselves during a local emergency. For guidance on whether to close during an emergency, please contact the appropriate government authority in your state or territory.
You need to tell us if you do temporarily close your service, for any reason and for any period.
You can do this via the PEP or your third-party software.
You also need to tell your state or territory regulatory authority.
Between 23 February and 30 June 2022, you can waive the gap fee if a child does not attend, or your service is closed, during a local emergency of any duration.
After 30 June 2022, you must take all reasonable steps to ensure families make a co-contribution to their child care fees, even during an emergency.
You may consider supporting affected families by reducing your fees, or not charging fees for a limited time.
If you do reduce your fees, you must report the discounted fee in session reports. This is because we work out how much CCS to pay based on the actual fee you charge a family.
If you don’t charge any fee, you will not receive CCS for the child and should not include them in session reports.
Finding care during an emergency
Families can search for vacancies at approved child care services in their area on StartingBlocks.gov.au.
Caring for displaced children
You can take on displaced children from another service during a local emergency. CCS will be paid as per any other enrolled child.
You must not exceed your licensed number of places when taking on displaced children. If you need more places, contact your state or territory regulatory authority.
Supporting employees involved in emergency efforts
Information about employees who engage in eligible community service activity, such as volunteer firefighters, is available on the Fair Work website.
Information about employees who are Defence Reservists is available on the Defence Reserves Support website.
Each state and territory also has information about how employers can support employees undertaking emergency efforts. Please contact the appropriate government authority in your state or territory to find out more.
Recovering after an emergency
Payments for providers
CCCF Special Circumstances
The Community Child Care Fund (CCCF) Special Circumstances Grant Opportunity helps services stay open when something unexpected happens, such as a local emergency.
More information about CCCF Special Circumstances is available on our website.
Payments for families
ACCS (temporary financial hardship)
Families who are eligible for CCS may get extra help if they are experiencing temporary financial hardship due to an emergency that happened in the last 6 months.
More information on Additional Child Care Subsidy (temporary financial hardship), including how to apply, is available on the Services Australia website.
Third party payments
Please visit our third party payment of gap fee webpage for the latest information.
Other Government payments
The Australian Government provides a range of payments and services for individuals recovering from a major disaster. More information on emergency payments is available on the Services Australia website.
Looking after mental health
Emergencies and disasters can have a profound impact on mental health. Knowing how to look after yourself, and others, is important for recovery.
Here are a range of resources you may find helpful after an emergency:
- Be You – Bushfire Response Program
- Be You – Impact of natural disasters on mental health
- Be You – Educator wellbeing after a natural disaster
- Emerging Minds – Community Trauma Toolkit
- Community Child Care – What happened to my world? Helping Children cope with natural disasters and catastrophes
- Head to Health
- Beyond Blue
- Student Wellbeing Hub
Each state and territory also offer mental health services and programs.