Apps that support flexible working.
On this page:
Technology tools can both promote and hinder success.
The right tools allow teams to thrive in flexible working environments. Teams tend to perform best when there is one tool type (i.e. Dropbox or OneDrive – not both) and staff clearly know how and when to use it.
Some possible applications are shown below in a table adapted from the NSW Government’s Managing a dispersed team handbook.
Talk to your relevant IT section about the suitability of any of these applications.
|Communication||Microsoft Teams||Instant messaging, video and collaboration system with ability to share documents, images and emails. It is an all-in-one application.|
|Slack||Slack can be used if you don’t have Microsoft Teams. It offers similar features - www.slack.com|
|What’s App||Informal communication application for quick text and images exchange - www.whatsapp.com|
|Yammer||Ability to create private channels and share documents.|
|Note Taking||One Note||Organising thoughts, to-do lists, and projects - www.onenote.com|
|Evernote||Taking notes, clipping web pages and recording audio - www.evernote.com|
|Google Keep||Ideal for collecting images, drafting documents, and creating checklists - keep.google.com|
|Project Management||Trello||Visual boards with project cards given to team members to track task completion - www.trello.com|
|Asana||Create lists of tasks and subtasks that can be used for project management, goal-setting, brainstorming and meeting agendas - www.asana.com|
|Monday!||Create highly customised spreadsheets in which everyone on a team logs the task they need to complete and updates them with status reports and other relevant information.|
|Team Ahoy||Simple and visual project management tool - www.teamahoy.com|
|Document Sharing||Dropbox||Independent cloud storage application. Available across devices (mobile, tablet, computer).|
|OneDrive||Cloud storage application own by Microsoft. Available across devices (mobile, tablet, computer) - www.onedrive.com|
|Google Drive||Cloud storage application own by Google. Available across devices (mobile, tablet, computer) - www.google.com|
|Flexible by Design||
A framework that outlines the benefits, reasons and principles behind flexible work as well as the organisational journey to achieve a healthy work-life blend.
|Flexible working for Managers||
A comprehensive suite of resources to help managers implement flexible working.
|Flexible working case studies||
A set of case studies from various workplaces where organisations have encountered similar challenges.
|A Guide to Managing Your (Newly) Remote Workers||
An overview of common challenges faced by remotely working teams, and a some tangible hints and tips to improve performance.
|21st Century Work Life and leading remote teams||
A podcast that looks at different ways of earning a living, using technology at work and managing teams.
|Flexible Working diagnostic assessment||
A readiness assessment to understand where you are now, determine your flexibility vision and identify key priorities.
Flexible work is most commonly defined by what it is not – not the 9 to 5, central office arrangement.
Understanding the context and maturity of your business is a crucial first step in integrating flexible working arrangements.
A formal policy on flexible work explicitly states the intent and practices of an organisation.