Additional Resources

Apps that support flexible working.

On this page:

Technology tools can both promote and hinder success.

The right tools allow teams to thrive in flexible working environments. Teams tend to perform best when there is one tool type (i.e. Dropbox or OneDrive – not both) and staff clearly know how and when to use it.

Some possible applications are shown below in a table adapted from the NSW Government’s handbook, ‘Managing a dispersed team’.

Talk to your relevant IT section about the suitability of any of these applications.

Task

Applications

Description

Communication

Microsoft Teams

Instant messaging, video and collaboration system with ability to share documents, images and emails. It is an all-in-one application.

 

Slack

Slack can be used if you don’t have Microsoft Teams. It offers similar features. www.slack.com

 

What’s App

Informal communication application for quick text and images exchange. www.whatsapp.com

 

Yammer

Ability to create private channels and share documents.

Note Taking

One Note

Organising thoughts, to-do lists, and projects. www.onenote.com

 

Evernote

Taking notes, clipping web pages and recording audio. www.evernote.com

 

Google Keep

Ideal for collecting images, drafting documents, and creating checklists. keep.google.com

Project
Management

Trello

Visual boards with project cards given to team members to track task completion.

www.trello.com

 

Asana

Create lists of tasks and subtasks that can be used for project management, goal-setting, brainstorming and meeting agendas. www.asana.com

 

Monday!

Create highly customised spreadsheets in which everyone on a team logs the task they need to complete and updates them with status reports and other relevant information.

 

Team Ahoy

Simple and visual project management tool. www.teamahoy.com

Document Sharing

Dropbox

Independent cloud storage application. Available across devices (mobile, tablet, computer).

 

OneDrive

Cloud storage application own by Microsoft. Available across devices (mobile, tablet, computer). www.onedrive.com

 

Google Drive

Cloud storage application own by Google. Available across devices (mobile, tablet, computer). www.google.com

Useful Resources

Resource Details Link
Flexible by Design

A framework that outlines the benefits, reasons and principles behind flexible work as well as the organisational journey to achieve a healthy work-life blend.

https://www.forgov.qld.gov.au/flexible-by-design

FlexAbility Kit for Managers

A kit for managers that has information on how to tackle myths, bias and get buy-in with your senior peers.

http://www.flexibleworkingday.com/flexabilitykit/

Flexible working for Managers

A comprehensive suite of resources to help managers implement flexible working.

https://www.wgea.gov.au/topics/workplace-flexibility/flexibility-for-managers

Flexible working case studies

A set of case studies from various workplaces where organisations have encountered similar challenges.

https://www.psc.nsw.gov.au/workplace-culture---diversity/flexible-working/implementing-flexibility--resources-for-people-and-culture-teams/leading-implementation-of-flexible-working/case-studies

A Guide to Managing Your (Newly) Remote Workers

An overview of common challenges faced by remotely working teams, and a some tangible hints and tips to improve performance.

https://hbr.org/2020/03/a-guide-to-managing-your-newly-remote-workers

21st Century Work Life and leading remote teams

A podcast that looks at different ways of earning a living, using technology at work and managing teams.

https://player.fm/series/21st-century-work-life-and-leading-remote-teams

Flexible Working diagnostic assessment

A readiness assessment to understand where you are now, determine your flexibility vision and identify key priorities.

https://www.wgea.gov.au/topics/workplace-flexibility/performing-a-diagnostic-assessment